Microsoft Outlook is an integrated personal information manager (PIM) software package from Microsoft, accessible as part of Microsoft Office suite. It provides business users with a powerful email, contact, calendaring, and task management features. Although primarily an email client, Outlook additionally includes such additional functions as task managing, calendar logging, contact management, and task/calendaring tracking. With the Microsoft Outlook Express (OE), one can also access Exchange ActiveSync (EAS), and access data from SharePoint and other web properties, directly from Outlook.
Users of Microsoft Outlook find it straightforward to manage their email accounts, as all messages, attachments, tasks, contacts, and files are automatically moved to the appropriate folder in the user’s My Documents folder. This enables one to organize all business communications in a neat manner. A great benefit of using Outlook is that it lets you access and view all emails, tasks, notes, contacts, calendar events, and other items in a single place. Additionally, Microsoft Outlook allows you to download, save, and print any document, even if it is not attached to an Outlook email account.
Microsoft Outlook also helps users connect to other people across multiple email accounts,
such as Gmail, Yahoo, and Hotmail. For example, if you have Gmail email accounts but also have Hotmail and Yahoo email accounts, you can easily synchronize your email client between these different email clients. Using Outlook, one can synchronize messages between Outlook email client and other email clients. In addition, you can use Microsoft Outlook to manage all your emails, tasks, and calendar events across multiple email accounts.
The Hotmail email client in Microsoft Outlook allows you to connect with your Hotmail email server, which means that emails sent from Outlook for Hotmail can be received by Outlook. Similarly, you can connect with other email clients, such as Gmail, Yahoo, or MSN. On the other hand, Gmail, Yahoo, and MSN are restricted to just accessing email messages that come from these particular email clients. Therefore, if you want to check your email, you can simply check it in Outlook and see if it has been sent from your Hotmail, Gmail, or MSN account. If so, the email will appear in your inbox.
Another major advantage of Microsoft Outlook lies in its ability to track and send emails.
When you use Microsoft Outlook, you can mark a meeting request or a task as “dismissed,” which prevents the recipient from viewing them. Likewise, if a user resents a particular email message, you can mark it as “dismissed” and it will be automatically removed from the recipients’ inbox. Marking email messages as “dismissed” also ensures that you do not have to sort through multiple emails to locate and delete a particular email message.
A minor yet highly beneficial to tip is to use Microsoft Outlook in conjunction with a web-based service like Hotmail or Gmail. In this manner, you can sign in to the web-based service and access your email via Outlook. This provides an even greater convenience because you can sign in to several email accounts and use Outlook while still maintaining separate Hotmail or Gmail accounts. The web-based services usually provide greater account control than does Outlook.
Finally, do not underestimate the importance of using a reliable email hosting service. If your company’s website experiences server downtime, your customers will lose access to your emails and potential leads. Your business reputation will suffer as a result. This is why it is important for your company to work with reliable email hosting services that can ensure your emails are always delivered. For instance, there are a number of email hosting providers that offer server-side solutions for all your email clients. These services will ensure that your emails are delivered from one mail server to the other when a user attempts to open the email.
- You may be wondering how you should implement all of these tips.
- The best way is to take these suggestions and integrate them into your current business practices.
- It is also a good idea to set up email clients for each of your Outlook clients and train employees how to use the Outlook interface.
- If you implement all these tips, you can be assured that your Outlook Express emails are received every time and that your office 365 emails are correctly received by your customers.